UC Davis Fleet Services

Limited On-Site Staff

In an effort to promote physical distancing and to reduce risk of COVID-19, all Facilities Management units will remain operational with limited on-site staff. Staff will be available for remote support, so please do not hesitate to call or email. To submit emergency work tasks, call (530) 752.1655. To submit non-emergency work tasks, visit AggieFacilities/TRIRIGA. Thank you for your patience! Stay safe and healthy.

Assigned and Department-Controlled Vehicles

Temporary Hours of Operation

In an effort to promote physical distancing and reduce the risk of exposure to COVID-19, Fleet Services has reduced hours of operation.

Temporary Hours of Operation:

  • Monday - Friday: 7:00AM – 3:30PM
  • Saturday - Sunday: Closed
  • Closed Holidays

A fuel card is located in the vehicle key pouch for after hours off-site fueling. Rental vehicles are available 24/7 through UCDrive

Lease a vehicle for one month or more

Does your department need a car for long-term use? A Fleet-owned vehicle can be assigned to your department.

Benefits of leasing an assigned vehicle with Fleet:

  • A dedicated vehicle for your department use and needs
  • Complete routine scheduled maintenance and repairs are covered at no cost
  • Every rental vehicle has auto insurance coverage
  • Fueling at Fleet services is available for Fleet vehicles at a low recharge price or through the fuel card if off campus

Requesting an Assigned Vehicle

  1. Request a vehicle by submitting the Assigned Vehicle Rental form to Fleet Services.
  2. To view current vehicle rates visit the Assigned Rates page
  3. Fleet will review and approve/disapprove Request for Vehicle/s.
    1. Fleet will communicate with the department to determine the vehicle type based on usage and department needs to select a vehicle. Note that if this is a request for a new vehicle purchase, it must follow the guidelines in PPM 300-30 and BFB-BUS-8 policies.
  4. Fleet will provide costs estimates for Vehicle Modification Requests and will notify the department.
  5. Fleet will contact the department once a vehicle is available to schedule a pickup date
  6. Lease rate, insurance and fuel costs are billed monthly.

Fleet annually reviews vehicles meeting age/mileage/maintenance criteria to determine economic life remaining and adjust replacement plans accordingly. Vehicles assigned to departments will be contacted if a vehicle is due for replacement.


Requesting a Department-Controlled Vehicle (DCV)

Department-controlled vehicles (including boats and trailers) must be registered with Fleet Services to ensure the University's auto insurance policy can be applied; insurance is billed as a pass-thru charge. Registration, vehicle branding, and initial setup of the vehicle are included in the monthly DCV rate. A fuel card can be requested and will be billed as a pass thru charge. All fuel cards must be assigned to a unit.

  1. Request a vehicle by submitting the Assigned Vehicle Rental form to Fleet Services.
  2. To view current DCV rates visit the Department-Controlled Vehicles Rates page
  3. Fleet will review and approve/disapprove Request for Vehicle/s.
    1. Fleet will communicate with the department to determine the vehicle type based on usage and department needs to select a vehicle. Note that if this is a request for a new vehicle purchase, it must follow the guidelines in PPM 300-30 and BFB-BUS-8 policies. (New vehicle purchases may take several months.)
    2. Currently only vehicles determined to be specialized in nature will be approved for Department purchase. Specialized vehicles are defined as having a single purpose, so narrow in nature that Fleet determines it would be best purchased by the department. (A street sweeper would be an example).
    3. As of 5/1/2021 all unlicensed cart purchases will no longer be approved and will need to meet LSV/NEV certifications. Exceptions are made for carts used on farms that either do not leave the farm or are trailered from one farm to another. Please contact Fleet to inquire about funding to assist in purchasing an on-road legal cart.
  4. The department is responsible for the purchase and funding of the vehicle. Request PO through Supply Chain Management
  5. Once the vehicle has been received contact Fleet Services to setup an appointment with service to have the vehicle inspected and branded. Please send the following to sbounds@ucdavis.edu prior to the appointment –
    1. Copy of PO
    2. Copy of invoice
    3. DCV Data Sheet – including account number
    4. If purchase is for a vehicle, Registration 397 form is required
    5. If purchase is for a trailer, the original Certificate of Origin (MSO) is required
    6. If purchase is for a boat, the original “hang tag,” specifying generated emissions, is required.
    7. Please provide the Owner’s Manuals and/ or any literature that was delivered with the equipment to the Service Office at time of the appointment.
  6. Fleet contacts department to release vehicle.