Daily rentals are generally for one day or 24 hours from the time of pick-up to the time of return.
Reservations are strongly recommended as vehicle availability is limited. Reservations can be made up to 8 months in advance by calling the Vehicle Rental Office at (530) 752-0787 during business hours or emailing VehicleReservation@ad3.ucdavis.edu.
You must fill out a Rental Vehicle Request Form or present a Fleet Dispatch Card.
The Vehicle Rental Request Form must include:
- Name of the person picking up the vehicle
- Type of vehicle
- Rental dates
- Valid DaFIS account number (effective June 1, 2008)
- Your department manager's signature
The Vehicle Rental Request Form can be faxed to the Vehicle Rental Office at (530) 754-9400, emailed to VehicleReservation@ad3.ucdavis.edu, or presented by the driver at the time of vehicle pick-up. If you fax or email it, the driver should bring a copy of the form as well.
Note: Faxing a Rental Vehicle Request Form in lieu of calling for a reservation does not guarantee a reservation. Please call (530) 752-0787 for a reservation before faxing.
Fleet Services offers several different models of vehicles in various classes (e.g., sedans, trucks, vans, etc.) that are available on a first-come, first-serve basis. See Rental Vehicles Rates for the models that are available.
Vehicle Pick Up
Daily rentals can be picked up in the Vehicle Rental Office at Fleet Services during business hours. Reservations are recommended.
Customers picking up vehicles must present a valid driver's license and be 18 years of age or older to drive a University vehicle (in situations where the rental vehicle is supplied by an outside rental agency, the driver must be at least 21). Only UCD employees and students are authorized to operate University vehicles. Drivers must present either a Fleet Dispatch Card or Rental Vehicle Request Form.
Vehicles returned during business hours are returned at the fuel pumps south of the Vehicle Rental Office. Leave the keys in the vehicle and the attendant will check-in the vehicle.
Vehicles returned after business hours are to be parked in Lot #49 (Fleet Services lot), locked, and the keys put in the after-hours Drop Box.
If you would like to return the rental vehicle at a later time or date, please call the Vehicle Rental Office at (530) 752-0787 to request an extension.
If you are interested in reserving a vehicle for one month or longer, please complete an Assigned Vehicle Request Form and email your request to VehicleReservation@ad3.ucdavis.edu or fax to (530) 754-9400. For rates please visit our Fleet Rates page.
Reservations must be cancelled 24 hours in advance of the reserved pick up time and date. Failure to cancel the reservation will result in a charge for one days rental. To avoid this charge, please cancel at least 24 hours in advance so that the vehicle can be made available to other customers. Reservations may be cancelled by calling (530) 752-0787 or emailing VehicleReservation@ad3.ucdavis.edu.